Requests and approvals
Capture the need, budget reference and required approvals.
Proposed solution
Procurement & Asset Management
Connect the request, purchase and asset record.
SectorPublic administrationProject position
Proposed institutional solution with interface concepts.
Interface concept with sample figures. Not evidence of a completed institutional deployment.
The problem
What gets in the way?
A purchase request, supplier record and asset register often live in different systems. The team needs to understand what was requested, what was approved and where the received item is now, without reconstructing the history.
The proposed solution
A clearer way to work.
Connect procurement requests, approvals, purchase orders, receiving and asset custody. The workflow must be configured to the institution’s applicable procurement rules and approval limits.
Detailed modules
The parts that make
the service work.
Each module has a purpose within the wider workflow, rather than becoming another disconnected screen.
Supplier and order records
Maintain authorised supplier information and purchase-order history.
Receiving and inventory
Record received quantities, discrepancies and stock movement.
Asset lifecycle
Assign asset identifiers, custody, location and maintenance history.
Request-to-receipt traceabilityApproval limitsSupplier recordsAsset tagsCustody transfersExpenditure reporting
Service workflow
A clear next step at every stage.
- Raise request
- Record approvals
- Receive and verify
- Assign asset
Shape this solution with your institution
This is a proposed system, supported by interface concepts. Modules, rules, integrations and delivery scope would be agreed during discovery.
Mobile application preview
Useful at the desk.
Clear in the field.
The mobile view focuses on the task in front of the person: a reference number, the current status and the next action. Offline capture, device support and synchronisation would be scoped for the working environment.
Mobile interface conceptVIRTUAL BAY
Asset inspection
AST-2026-2860
Service recordLocation and custodianInspection due
Record receivedResponsible team assignedLatest update available
Record condition
Technology & integration
Connect what the institution
already depends on.
Integration depends on technical access, data quality, institutional approval and the provider’s terms. No existing government connection is implied.
Finance systems
Approved procurement platform
Barcode or QR scanning
Inventory systems
Architecture can support role-based web applications, API services, structured databases and approved hosting. The final stack is selected after discovery.
Start with the work that needs to changeLet’s modernise
Discuss an Institutional ProjectLet’s modernise
public services.
Tell us where the process slows down, who uses it and what a better service should look like.